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10 Clever Rules for Safer Events – 2024 Guide

With the recent coronavirus pandemic, we’ve all seen how important it is to keep guests at events safe. That is, at least, if we want to continue having events and stop spreading the virus further.

But, besides the point, creating a safe environment for your participants is the key to keeping them happy and nourishing their desire to come to your future events as well. Also, security refers to more things, not just the pandemic. We’ll be covering those as well. With that said, let’s take a look over some tips and tricks to keep them safe in the current context:

1. Practice Safe Distancing

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Social distancing rules might be upsetting in general, but they’re a welcomed change at many events. Ever since theaters and cinemas started imposing one free seat between each participant, people arguably had more space to leave their popcorn or belongings, which is always a big plus.

Sure, you might need to charge your participants more to compensate for the lower number of people. However, most people would probably be happy to pay more as long as they are free to stretch a little without accidentally touching another person. And, quite frankly it’s a goldmine for people with social anxiety or fear of large crowds.

2. Keep Your Security Cameras Visible

Some event venues prefer keeping their security cameras and other security measures as incognito as possible. However, we disagree. Giving participants the impression that you have no security whatsoever seems unprofessional. And it might actually encourage a few to try and steal stuff.

3. Offer Touchless Options

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Many people have become a little careless once they’ve gotten vaccinated. However, if you truly want to stay safe from the virus and its possible future mutations, abstaining from touching multiple surfaces helps out a lot. With that being said, we recommend you send participants their badges/tickets digitally with a QR code so they can be scanned at the entrance.

4. Insurance Is a Must

Anything can happen at any moment, even if you’re well-prepared. It wouldn’t be the first time an event got canceled or participants got injured or anything in between. With that in mind, you’ll want to get the appropriate insurance for your event to know that you’re safe.

You can visit this website to learn more about insurance and see what you need to do in case something unpredictable happens.

5. Communicate Clearly With Your Attendees

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You have no idea how many problems would be solved if people just talked to each other. The same rule applies to event safety as well. As long as you take the time to communicate some basic information to your participants, you’ll greatly reduce the chances of having accidents happen.

6. If the Event Is Private, Keep It Private

Many people like to announce their events publicly despite the fact that clearly not everyone is invited. Stop doing that right now! Depending on the type of event you’re hosting, its privacy can be the most important thing ever. If agitators don’t know about the event, they can’t disrupt it or cause anyone harm.

Also, if you’re organizing a corporate event related to a product launch or similar service, keeping things private will prevent any leaks. You wouldn’t want your life’s work to be stolen by your rivals, would you? Exactly. So, to put it lightly, keep your mouth shut and everything will be much better.

7. Take Cyber Threats Seriously

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The same things we’ve talked about in the previous paragraph also apply to online events. Or online communications in general. We recommend keeping top secret information regarding the event strictly for face-to-face conversations with the involved parties.

For example, Zoom has tons of security issues. Yes, yes, everybody’s using it. And they’re all making a huge mistake. Don’t be like them. You wouldn’t want private information leaked or have hackers hijack an important meeting. When something is top secret, it’s better discussed in real life in a room without any microphones.

8. Limited Ticket Sales

On the other hand, if your event is public, and especially if your event involves a popular artist or band, there are bound to be resellers. While they don’t pose a direct threat to the event itself, they can affect your potential customers in other ways that damage how they perceive the security you offer.

For example, certain resellers might double or even triple the original ticket price. People know this issue well, and with the rise of the digital age, they have the pretense that organizers do something regarding this issue. With that said, we recommend limiting the number of tickets a single person can purchase.

9. Collaborate With Emergency Services

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Depending on where you live, there might be laws that force you to have an ambulance, a fire truck, and a police car present at your event. And even if not, we still recommend you collaborate with your local emergency services just to be safe.

If a participant faints, for example, it will be much better for everyone to have a doctor nearby. The same goes for other types of emergencies. A professional is far better trained and equipped for handling such things than a regular citizen is.

10. Cleaning & Sanitation Stations

If your guests forget their sanitation gel at home, it’s best to offer them a sanitation station. You’ll be keeping them and the other participants much safer this way. Ideally, you’ll want a sanitizing gel dispenser that’s operated by a pedal so that the participants will avoid touching the same surface as other people with their hands.

Final Thoughts

Make a checklist of these steps and write it down so that you’ll have it handy for when the time comes to put all the pieces together. We hope you’ve found these tips useful and that you’ll take them into consideration when organizing an event in the near future.

Feel free to leave us a comment below with your thoughts and opinions. Also, please consider sharing this article with your friends on Facebook, Twitter, Instagram, and other social media platforms.

About Henrietta Milanovska